Item 23 - Agreement for Memorial Park and Aquatics Facility Renovation

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Public Works Agency www.santa-ana.org/public-works Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 15, 2023 TOPIC: Agreement for Memorial Park and Aquatics Facility Renovation AGENDA TITLE Approve an Agreement with ELS Architecture and Urban Design for Architectural Design Services of the Memorial Park and Aquatics Facility Renovation (Project No. 22- 1415) (Non -General Fund) (Revive Santa Ana) RECOMMENDED ACTION Authorize the City Manager to execute a consultant agreement with ELS Architecture and Urban Design to provide master planning, contract documents, and construction support for the Memorial Park and Aquatics Facility Renovation in the amount of $1,547,104, with a contingency of $232,066, for a total amount not to exceed $1,779,170, for a three-year term beginning August 15, 2023 and expiring August 14, 2026, with an option for two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney DISCUSSION Dedicated in May 1950, Memorial Park is located in the central -south area of the City of Santa Ana and stretches 16.3 acres. The community center and pool are both of the original 1956 installation requiring more than routine maintenance and renovations. Additionally, the floor plan layout does not meet today's programming needs and requires redesign and construction. On April 27, 2023, the Public Works Agency (PWA) released Request for Proposal (RFP) No. 23-061, Architectural Design Services for a Park Master Plan and new Aquatics Facility at Memorial Park. The master plan will provide a comprehensive feature plan for future park improvements. The main scope of work is to provide design services to prepare plans and specifications for construction of the aquatics facility. The RFP was advertised on the City's online procurement management and publication system with proposals due on June 7, 2023. Twelve proposals were received and evaluated by a selection committee based on criteria outlined in the RFP. Four proposals were short listed and firms were invited to conduct an in -person presentation. As a result, ELS Architecture + Urban Design and SWA Group was selected to provide the design services for this project. Based on evaluation criteria and in -person presentations, the following summarizes the top four responding firms and their ranking.