Item 23 - Agreement for Memorial Park and Aquatics Facility Renovation

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PART II: CONTRACT DOCUMENTS: The Consultant's responsibilities shall consist of the following: A. PROJECT COORDINATION. The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies and any other required permits from other agencies. B. RECORDS RESEARCH. Research all information pertinent to the project including, but not limited to existing held condition, as -built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected Consultant shall identify all existing and proposed facilities within the projects limits and potential conflicts. C. SURVEY (if necessary). Consultant shall identify in the proposal if the survey would be needed and the detail of the features to be surveyed. All survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation V8i Computer Aided design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. D. PERMIT(s). The Consultant shall be responsible for identifying and applying for any necessary permits. All permit requirements shall be include in the bid package for the project, as applicable. E. PHASING: Consultant shall be prepared to present a phasing plan that will lead to the full development of the approved Master Plan, and prepare the contract document (PS&E) package accordingly. At minimum, Phase I shall include the Aquatics Facility (Aquatics Center, Pool, Pool Mechanical System and Equipment, Pool Deck) and associated site work with parking and ADA Path of Travel. A Construction Contract for Phase I work needs to be secured by December 2024; Contract Documents need to be completed accordingly to meet this schedule. F. PROJECT DELIVERY: City of Santa Ana is considering, but not committed to, utilizing a Construction Manager at Risk (CMAR) delivery method. If city chooses to move forward, CMAR will be retained by City to be part of the project team immediately following completion of Task 1 (30% documents). Consultant shall be prepared to receive and incorporate input by CMAR during Tasks 2 and 3 (60%, 90%, 100% documents). It is desirable that Consultant has knowledge and experience with this project delivery method. G. PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) : Tasks 1-3 1. Development of Plans, Specifications and Estimate (PS&E): City of Santa Ana RFP 23-061 Page Al-4