2023-047 - Amending Council Rules and Procedures to Change the Time of Regular Meetings, Update Rules of Procedure, Clarify Decorum Regulations, and Address Teleconferencing

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different date, time, or location shall be noticed and posted in the manner provided by law. (c) Special meetings of the City Council may be held at such locations as stated in the action calling such meetings and otherwise in conformance with the Brown Act. A special meeting may be called by the Mayor or the Mayor Pro Tern, in the Mayor's noticed absence, by either of them contacting the City Clerk and requesting orally or in writing the call of a special meeting. A majority of the members of the City Council can also call a special meeting by delivering a written notice to the City Clerk of a request for a special meeting. Upon receiving a request from the Mayor, Mayor Pro Tern, or a majority of the City Council, the City Clerk shall notice the special meeting. (d) All meetings are scheduled to terminate at 11:59 P.M. on the same day it began. At 11:00 P.M., the City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 11:59 P.M., and will continue all other items on which additional time is required until a future City Council meeting. A majority vote of the Council is required to extend a meeting beyond 11:59 P.M. to discuss specified items. Section 3. Agenda. The City Clerk shall prepare an agenda for each regular and special meeting of the City Council containing all items known by such officer to be considered. The order of placing items on the agenda prior to posting shall be at the discretion of the City Manager, in consultation with the Mayor. The agenda shall contain such information as required by the Brown Act. In addition, the agenda shall contain the following sections to provide for reporting by the City Council: AB1234 reports, Council Committee reports, and Regional Agency reports. Section 4. Rules of Procedure. Procedures before the City Council shall be governed by the most current edition of Rosenberg's Rules of Order. Application of such procedures shall be vested in the sound discretion of the presiding officer. Section 5. Decorum; Time limits and other regulations for speaking. (a) The City Council shall preserve decorum and an orderly procedure during debate. Councilmembers desiring to speak shall seek recognition from the presiding officer. Upon being recognized, a Councilmember shall confine their comments to the questions under debate. A Councilmember, once recognized, should not be interrupted unless a point of order is raised by another member. The presiding officer should not recognize a Councilmember to speak who has already spoken on a matter under debate until all other Councilmembers who wish to be heard have spoken. A Councilmember should limit them self to three (3) minutes at any one time without