Item 31 - Volunteer School Crossing Guard Program/School Crossing Guard Agreement

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Public Works Agency www.santa-ana.org/public-works Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 20, 2023 TOPIC: Volunteer School Crossing Guard Program/School Crossing Guard Agreement AGENDA TITLE Implement a Volunteer School Crossing Guard Program and Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount Not to Exceed $5,343,125 for Up to a Five Year Term (General Fund) RECOMMENDED ACTION 1. Direct staff to work cooperatively with school districts to implement a volunteer crossing guard program and establish a crossing guard training program. 2. Direct staff to formally notify the School Districts of the phasing out of contracted crossing guard program beginning school year 2023-2024. 3. Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the total amount not to exceed $5,343,125, for a three-year term beginning July 1, 2023 and expiring June 30, 2026, with an option for up to two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION At the May 16, 2023 City Council Meeting, staff presented an agreement with All City Management Services, Inc. to provide crossing guard services to elementary schools in the City. After much consideration, the City Council directed staff to return at a future City Council meeting with the matter, along with options to transition to a volunteer crossing guard program to be run and administered by the participating schools and/or school districts. Following the directive, staff researched the Santa Ana Municipal Code (SAMC) for rules and regulations affecting the City's school crossing guard service and has engaged in preliminary discussions with Santa Ana Unified School District (SAUSD) staff. Thus far discussions have been promising in regards to implementing a volunteer crossing guard program. However, implementing a volunteer crossing program will take time and still will need to determine whether or not such a program will be sustainable. As the program is developed and implemented, it is imperative that the City maintain the existing crossing guard program in place to ensure school children safety during the transition.