Item 31 - Volunteer School Crossing Guard Program/School Crossing Guard Agreement

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III. SCOPE OF WORK The scope of work consists of providing services for the Adult Crossing Guard Program. The successful Consultant/Contractor/Service Provider will agree to perform school crossing guard services for the City of Santa Ana for the school districts within the city limits. The scope of work shall include the following: 1. The Contractor shall monitor, supervise, and assure the safety of all school children that utilize intersections and crosswalks while moving to and from school zones. 2. The Contractor shall perform all work to the highest professional standard an in a manner deemed reasonably satisfactory by the Public Works Director or director's designee. 3. Contractors will provide an estimated 49,500 hours per year of crossing guard services by qualified adult crossing guards as shown in Table A and any modified or new crossing guards must also be approved by the City of Santa Ana. These estimated hours are based on the number of crossing guard hours per day (at all crossing guard locations) multiplied by the number of annual school days with a contingency and rounded up. However, the Contractor is required to staff the crossing guard positions whenever the schools modify their schedules to accommodate the academic needs of their students. These modifications in terms of crossing guard hours are included in the estimated 49,500 hours of crossing guard services anticipated to be provided in the 2023-2028 school years. 4. New locations may be added at the City's request and the Contractor shall increase the service hours accordingly. In addition, the City may remove crossing guard locations and/or reduce crossing guard hours at a location with a 24-hour written notice. 5. Contractor shall provide all administrative duties associated with the Adult Crossing Guard Program in the City of Santa Ana. 6. The Contractor shall provide supervision of all employees associated with conducting the Adult Crossing Guard Program, including the recruitment, hiring, training, discipline, and termination of employees. 7. Contractor shall provide all facilities, vehicles, and other associated equipment related to conducting the Adult Crossing Guard Program. Required equipment will, at a minimum, include safety-reflectorized vests, stop signs, whistles, rain gear, and photo -identification badges and as required by the latest state and other regulations. 8. Contractor shall provide all employees with equipment that complies with all applicable laws and established safety standards. 9. Contractor agrees to offer employment to the currently employed All City Management Services employees who have been performing City of Santa Ana Adult School Crossing Guards services assuming they meet the Contractor's requirements. Furthermore, the Contractor shall ensure that the previous Adult School Crossing Guards employees, at a minimum, meet the conditions of Section III, Subsection 13 of this scope of work as well as the Contractor's hiring and retention policy. If the current employee meets the hiring Page 2 of 5 Non -Fed Funding (6.1.2020)