Item 31 - Volunteer School Crossing Guard Program/School Crossing Guard Agreement

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Volunteer School Crossing Guard Program/School Crossing Guard Agreement June 20, 2023 Page 3 On February 8, 2023, the Executive Director of Public Works reported back to the City Council on an agenda item concerning the school crossing guard matter during the Joint School Collaboration Council Subcommittee held on February 6, 2023. On March 15, 2023, staff issued a Request for Proposals (RFP) for these services (Exhibit 2). Three vendors submitted proposals, which were evaluated by a rating panel and ranked based on the criteria included in the RFP. The results are summarized below. Vendor Location Rank All City Management Services, Inc. Santa Fe Springs, CA 1 Patrol Masters Santa Ana, CA 2 Alltech Industries, Inc. Monterey Park, CA 3 The proposal submitted by All City Management Services, Inc. (ACMS) was ranked highest, most responsive to the criteria, and meets the City's requirements. ACMS has provided crossing guard services to the City of Santa Ana since 2013 with a strong history of professional and consistent service provisions. As such, staff recommends awarding the agreement to ACMS (Exhibit 3). The City reserves the right to terminate this contract at any time within 30 day's notice to the provider. However, it is recommended that some stability be established for the program to best serve the community and students. In response to City Council requests during the May 16, 2023 City Council meeting, staff researched cost recovery matters. SAUSD follows the City's Special Events process to rent the Santa Ana Stadium from the Parks, Recreation and Community Services Agency and pays the City for all fees related to the graduation ceremonies and police services fees for staffing. Based on a response to a legal inquiry, the City Attorney indicated that the City of Santa Ana and Santa Ana Police Department may not seek reimbursement for Santa Ana Police Department's response to calls for service that involve violations of law by or against SAUSD employees, staff, students, or that occur on District property. Both the Santa Ana Police Department and Santa Ana School Police Department have an MOU for procedure for police services dated March 19, 2019. The City will continue to look for cost recovery opportunities through the development of joint use agreements with SAUSD. FISCAL IMPACT Funds are available for the contract year. Staff will be seeking a reduction of crossing guard services through the implementation of the volunteer crossing guard program to offset a reduced contract amount. The budgeting for subsequent fiscal years is subject to City Council approval. Staff will request a budget transfer to traffic safety projects as savings materialize for any unspent budget.