Item 18 - Agreement for Street Lighting Master Plan

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Agreement for Street Lighting Master Plan June 20, 2023 Page 2 3 5 3 1 need of additional lighting and/or upgrade of existing lighting, and develop future goals for the system. The Public Works Agency desires to have a clear plan for the future that accomplishes the following: o Identifies the current system inventory and provides an assessment of the condition and lighting levels or needs in relation to street classifications, land use, pedestrian’s activity centers, and transit. o Evaluates the existing lighting system for compliance with national standards, areas with inadequate lighting, and decorative lighting districts. o Provides recommendations regarding the ability to incorporate Smart City strategies that leverage existing City infrastructure investments, would yield cost/energy efficiencies, or may serve as a platform for future technologies. o Identifies and implements a comprehensive strategy and methodology for resident involvement in the Street Lighting Plan development process. o Develops an action plan for prioritizing, phasing, funding, and accomplishing the identified needs. The purpose of the Street Lighting Master Plan is to focus on immediate, short-term, and long-term development, and improvement strategies that correspond to the needs and priority investments for the Street Lighting system. On April 5, 2023, staff released Request for Proposals (RFP) No. 23-041, by which it sought the services of a qualified consulting firm to prepare the City’s first Street Lighting Master Plan. The RFP was advertised on PlanetBids, and proposals were received electronically via PlanetBids on May 3, 2023. The City notified a total of 943 regional vendors via PlanetBids, forty-eight of which are Santa Ana based. Fifty vendors requested bidding documents, and three proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top responding firms: Firm City Ranking Clanton & Associates Boulder, CO 1 Tanko Lighting San Francisco, CA 2 Iteris, Inc.Santa Ana, CA 3 Staff recommends awarding an agreement to Clanton & Associates, Inc., to provide Street Lighting Master Plan consulting services (Exhibit 1). Clanton & Associates, Inc. is a leader in lighting design and electrical engineering who employ a multi-disciplinary team of civil engineers, community engagement leaders, and other related professionals. Clanton & Associates, Inc. has 40 years of experience and has worked with public and private agencies, and their constituents, throughout the United States to