Item 13 - Purchase of Three Ford Super Duty F-550 Valve Trucks for Public Works Agency

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Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 20, 2023 TOPIC: Purchase of Three Ford Super Duty F-550 Valve Trucks for the Public Works Agency’s Water Resources Division AGENDA TITLE Award a Purchase Order to Transwest Truck Center, LLC for Three Ford Super Duty F- 550 Valve Trucks in an Amount Not to Exceed $690,000 (Specification No. 23-074) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Transwest Truck Center, LLC for three Ford Super Duty F-550 Valve Trucks, in the amount of $673,275, plus a contingency amount of $16,725, for a total amount not to exceed $690,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase three valve trucks for the Water System Maintenance section to replace existing vehicles that have become unreliable and have exceeded their useful life. The vehicles requested house specialized equipment used to exercise water valves and are critical for maintaining the City’s water infrastructure to ensure the continued delivery of high-quality water service to customers in the City of Santa Ana. The Invitation for Bids (IFB) No. 23-074 was advertised on April 25, 2023 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows: 287 Vendors notified 33 Santa Ana vendors notified 8 Vendors downloaded the bid packet 2 Bids received 0 Bids received from Santa Ana vendors