Item 17 - Purchase of a Vacuum Excavator Trailer for Public Works

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Public Works Agency www.santa-ana.org/public-works Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Purchase of a Vacuum Excavator Trailer for the Public Works Water Resources Division AGENDA TITLE Award a Purchase Order to Pres Tech Equipment Company for a Vacuum Excavator in an Amount Not to Exceed $107,759 (Specification No. 23-088) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Pres Tech Equipment Company for one Pacific Tek PV500 Vacuum Excavator Trailer, in the amount of $97,759 plus a contingency amount of $10,000, for a total amount not to exceed $107,759, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA)’s Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The PWA Water Resources Division (Division) oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The Division is requesting to purchase a tow-behind trailer equipped with a vacuum excavator, pressure washer, and accessories to assist the water production and supply section while performing work to ensure regulatory compliance. The equipment will also be used to clean and maintain water production equipment and infrastructure, extending its useful life. Santa Ana City Ordinance No. NS-2312 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Pacific Tek PV500 Vacuum Trailer offered by Pres Tech Equipment Company, Inc. meets the Public Works Agency’s specifications. Additionally, Pres Tech Equipment Company is the exclusive