Item 20 - Purchase of Chevrolet Vehicles for Various City Agencies

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Purchase of Chevrolet Vehicles for Various Departments Citywide June 6, 2023 Page 2 3 4 8 2 6. Two Chevrolet Equinox SUVs and Two Chevrolet Colorado Trucks for the Planning and Building Agency (PBA) 7. Six Chevrolet Colorado Trucks for the Parks, Recreation, and Community Services Agency (PRCSA) The Invitation for Bids (IFB) No. 23-055A was advertised on April 5, 2023, on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows: 303 Vendors notified 1 Santa Ana vendors notified 13 Vendors downloaded the bid packet 4 Bids received 1 Bids received from Santa Ana vendors Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline. The bid submitted by A1 Financial Services LLC was deemed non-responsive due to lack of pricing clarity, non-acceptance of City’s payment terms, and did not meet IFB specifications. The bids submitted by Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos were determined to be the lowest, responsible bids, were responsive to the specifications, and meets the City’s requirements. FISCAL IMPACT Funds are budgeted and made available in the following accounts for the specified year: Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount FY 22- 23 01113017-66400 General Fund PRCSA-SERVICE ENHANCEMENT, Machinery & Equipment $259,213 FY 22- 23 01116520-66400 General Fund PLNG & BLG AGY-PERMIT & INS SV, Machinery & Equipment $65,265 FY 22- 23 01116540-66400 General Fund PLNG & BLG AGY-COMM PRESERVA, Machinery & Equipment $81,949 FY 22- 23 01117017-66400 General Fund PWA-SERVICE ENHANCEMENT, Machinery & Equipment $45,107