Item 21 - Bus Stop Furniture Purchase

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Public Works Agency www.santa-ana.org/public-works Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Bus Stop Furniture Purchase AGENDA TITLE Award a Purchase Order to Tolar Manufacturing for Advertising and Non -Advertising Bus Shelters, Bus Benches, and Trash Containers in the Amount of $776,528 (Project 22-6999) (Non -General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 30 advertising shelters, 18 non -advertising shelters, 58 bus benches, and 67 trash containers, for a total amount not to exceed $776,528, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 18, 2018, the City Council adopted a resolution authorizing the submission of grant applications to the Orange County Transportation Authority (OCTA) Measure M2 Comprehensive Transportation Funding Program Safe Transit Stops (Project W). Project W provides funding for passenger amenities at 100 of the busiest bus stops in Orange County, 35 of which are located in Santa Ana. On September 10, 2020, the Public Works Agency was awarded $1.03 million for 35 bus stop improvements. This contract award will provide 30 advertising shelters, 18 non -advertising shelters, 58 bus benches, and 67 trash containers to be installed throughout each of the 35 bus stops. Due to the unique style of the shelter furniture (Exhibit 1), this contract will be awarded through an exception to the Competitive Bidding Process. The City's current bus shelter and furniture manufacturer, Tolar Manufacturing, was selected to supply the bus benches and trash containers in order to maintain a cohesive look to the current distinctive shelter design. The quote submitted from Tolar Manufacturing is appropriate and responsive to the City's requirements (Exhibit 2).