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0011111-111110 <br />,171N <br />EXCEPTION TO PROCESS REQUEST <br />Finance and Management Services — Purchasing Division <br />DEPARTMENT AND VENDOR INFORMATION <br />Department/Division <br />Department Contact/Requester <br />DatelTerm of Agreement <br />PWA Admin <br />Christy Kindig <br />04/05/2023 <br />Vendor Name <br />Vendor Email & Phone <br />Vendor Representative <br />Tolar Manufacturing <br />pmerrick@tolarmfg.com 951-547-8209 <br />Patrick Merrick <br />Type of Contract: 8 One-time ❑ Multi -Year <br />Requisition No. <br />Amount (including all fees & taxes) <br />❑ Renewal ❑ Change Order ❑ Increase <br />$ 776,527.15 <br />Type of Exception (check all that apply); <br />❑Sole Source ❑Piggyback ❑Aesthetics ❑ Grant dictates vendor awarded ®Other — explain below <br />El Emergency Purchase — Provide Emergency PO pre -approved and assigned by Buyer: <br />❑Preservation of life, health, or property <br />[--]Formal solicitation previously attempted, but yielded no responsive solicitations or lowest, responsible bidder is not being awarded. Please <br />provide more information below. Provide solicitation number: RFPIIFB # <br />JUSTIFICATION <br />Description - Provide a detailed description. Attach additional page(s) ifneeded. <br />Metal advertising and non -advertising shelters, benches, and trash receptacles to be installed at 35 bus <br />stops throughout the City as part of OCTA's Measure M2, Project W Safe Transit Stops Program. This <br />purchase will be paid using grant funds. <br />Justification for exception to competitive bidding process request: <br />Explain why this purchase cannot be procured using the City's competitive bidding process or current Purchasing Policies and Procedures. Attach additional <br />pages) if needed. <br />The City desires to maintain an established aesthetic standard for the purpose of preserving appearance. <br />Tolar Manufacturing has manufactured all of the new bus shelter furniture purchased for the City beginning <br />2021. <br />CERTIFICATIONS <br />! certify that: <br />• Purchase will not be split to circumvent the City's established 1 have verified due diligence has been performed by myself or <br />Purchasing Policies and Procedures, department staff and can confirm purchasing these <br />• It is my responsibility to verify vendor's compliance with the City's productslservices in accordance with the City's established <br />insurance and prevailing wage requirements (DIR) prior to Purchasing Policies and Procedures is not advantageous to the <br />commencement of any work on City property, City. <br />APPROVAL <br />All Public Work Projects: <br />o >$5,000: Purchasing Manager and Division Manager approvals required a $25,000 — $250,000: City Manager and Executive Director approvals <br />Non -Public Work Projects: required <br />o $25,000 — $50,000: City Manager and Executive Director approvals o > $250,000: City Council approval required <br />required <br />o >$50,000: City Council approval required <br />Req tens Name <br />rusry I�in�D r <br />Sig t e <br />Date <br />� <br />Division Mead/Manager's Name <br />Signat <br />Date <br />)13 a Da 2_ C>5 <br />Purchasing Manager's Approval <br />Date <br />Karla Lopez <br />05/08/23 <br />Additional approvals required for procurements exceeding $25,000: <br />Executive Director/Designee's Name <br />Signature <br />Date <br />City Manager's Approval <br />Date <br />City of Santa Ana Purchasing Division 10/18/2022 <br />