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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 32 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />June 6, 2023 <br />TOPIC: First Amendment for Infield Ball Diamond Maintenance <br />AGENDA TITLE <br />Amend the Agreement with Major League Infields, Inc. to Increase the Contract Amount <br />by $80,000 for Maintenance Services of Baseball and Softball Diamonds (General <br />Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute the first amendment to the agreement with Major <br />League Infields, Inc. to provide scheduled infield and warning track maintenance at city <br />parks, increasing the amount by $80,000, which includes a $15,000 contingency, for the <br />remaining term until January 31, 2024, for a total agreement amount of $1,374,507, <br />subject to non-substantive changes approved by the City Manager and the City <br />Attorney. <br />DISCUSSION <br />As of July 1, 2022, park maintenance functions have transferred from the Parks, <br />Recreation, and Community Services Agency (PRCSA) to the Public Works Agency <br />(PWA). PWA’s Parks, Fleet, and Facilities Division provides landscape maintenance <br />services at city parks and facilities. <br />On October 7, 2019, PRCSA released a Request for Proposal (RFP) for baseball and <br />softball diamond infield maintenance services, and on January 21, 2020, Major League <br />Infields, Inc. was awarded the contract for Districts 1, 3, and 4. They have provided <br />continuous maintenance services at City parks. Their highly professional and prompt <br />response has been instrumental in keeping softball and baseball diamonds preserved <br />and functioning for sports leagues and park users. <br />With the adoption of the City’s FY 2022-23 budget, the City Council approved an <br />additional $2.5 Million for park maintenance. Over the years, there has been a need for <br />an increased level of maintenance services due to deferred maintenance. In an effort to <br />maintain the fields’ safety and playability, Major League Infields, Inc. has provided high- <br />quality maintenance service to the City since its contract commencement in 2020. To <br />fund the enhanced services, Staff recommends increasing the agreement amount by <br />$80,000 (Exhibit 1).