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Amend Agreement for On -call Space Planning and Architect Consultant Services <br />June 6, 2023 <br />Page 2 <br />approving agreements with the top ten firms to establish a list of on -call space planning <br />and architectural services. Each proposal demonstrated a high technical competency <br />and experience performing similar services. The proposals contained a clear path <br />toward achieving City goals and objectives as required by the RFP. <br />On November 17, 2020, the City Council authorized the City Manager to execute <br />agreements with IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVA <br />Architects Inc., Black, O'Dowd and Associates dba BOA Architecture, Gruen <br />Associates, Gillis and Panichapan Architects Inc., CAP Architecture, Inc., and Ware <br />Malcomb to provide on -call space planning and architectural services. In addition, on <br />September 7, 2021, the City Council approved the first amendment to the agreements <br />with these consultants. Due to several tenant improvement projects, the amount <br />originally allocated for these agreements was depleted sooner than expected. Staff <br />recommends approval of the amendments to allow City staff to continue to utilize the <br />services provided by the firms (Exhibits 1-10). Staff anticipates additional projects that <br />will require space planning and architectural services provided by the contracted firms. <br />FISCAL IMPACT <br />There is no fiscal impact at this time. Prior to utilizing any of these on -call services, <br />Public Works staff must receive Finance & Management Services Agency approval of <br />funding and accounts to ensure that funds are available under the authorization and <br />new aggregate limit of $3,300,000 annually for these agreements. Upon successful <br />completion of this fiscal review, a corresponding Notice to Proceed containing the <br />specific scope and maximum expenditure for the task order will be issued to a firm. <br />EXHIBIT(S) <br />1. Second Amendment with IDS Group <br />2. Second Amendment with Westgroup Designs, Inc. <br />3. Second Amendment with Gensler <br />4. Second Amendment with Corgan, Inc. <br />5. Second Amendment with SVA Architects, Inc. <br />6. Second Amendment with Black, O' Dowd and Associates dba BOA Architecture <br />7. Second Amendment with Gruen Associates <br />8. Second Amendment with Gillis and Panichapan Architects, Inc. <br />9. Second Amendment with CAP Architecture, Inc. <br />10. Second Amendment with Ware Malcomb <br />Submitted By: Nabil Saba P.E., Executive Director — Public Works Agency <br />Approved By: Kristine Ridge, City Manager <br />