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("Submittals") using Procore software. Shall coordinate with design consultant to review before <br />transmitting their assessment of each Submittal to City staffing for final approval, and shall <br />establish and implement procedures for expediting the processing and approval of Submittals. <br />4. Lead pre -construction meeting and schedule and conduct weekly construction and progress <br />meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare <br />and promptly distribute minutes. <br />5. Attend and co -lead up to three (3) Construction Update meetings with the community, including a <br />pre -construction meeting. Primary purpose of these meetings are to provide pertinent updates to <br />the community and answer any questions relating to the construction project. <br />6. Shall be responsible for ensuring that all building permits, special permits, if required are obtained, <br />and that all applicable fees have been paid, and shall obtain approvals from authorities having <br />jurisdiction over the Project. <br />7. Shall review construction schedule, including activity sequences and duration, schedule of <br />submittals and schedule of delivery for products with long lead-time. Update the project schedule <br />as required showing current conditions and revisions required by actual progress. <br />Shall conduct comprehensive evaluation of change order requests, provide independent estimates, <br />render recommendations and assist in claim resolution. Shall regularly monitor and report on the <br />status of the Project Construction Budget on a monthly basis, indicating actual costs for completed <br />activities and work in progress, and indicating estimates for uncompleted work. Report should <br />identify variances between actual and budgeted or estimated costs, and shall advise the City <br />whenever it appears that the Actual Construction Cost has exceeded, or will exceed, the Project <br />Construction Budget for the entire Project or any Project Component. <br />9. Monitor the contractor's safety program. Take necessary steps to ensure the jobsite conditions are <br />in compliance with OSHA regulations. <br />10. Maintain cost accounting records on authorized work performed under unit costs and additional <br />work performed on the basis of actual costs of labor and materials, or other work requiring <br />accounting records. <br />11. May develop and implement procedures for the review and processing of applications by contractor <br />for progress and final payments. Make recommendations for certification to the City for payment. <br />12. Determine that the work of contractor is being performed in accordance with the contract <br />documents. Make recommendations to the City regarding special inspection or testing of work not <br />in compliance with the provisions of the contract documents. Consultant to provide special <br />inspections and material inspections per recommendations. Subject to review by the City, reject <br />work which does not conform to the requirements of contract documents. <br />13. The individuals, Construction Manager, Inspector and Contract Administrator, shall not be <br />responsible for construction means, methods, techniques, sequences and procedures employed by <br />the contractor in the performance of the contract, and shall not be responsible for the failure of the <br />contractor to carry out work in accordance with the contract documents. However, any errors, <br />omissions, or discrepancies found in the Contract Documents shall be called to the attention of the <br />City's Construction Manager and clarified prior to construction starts. <br />City of Santa Ana RFP 22-173A <br />Page Al-10 <br />