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(9)CITY OF SANTA ANA <br />V. MINIMUM QUALIFICATIONS <br />To be deemed responsive, the firm / organization must meet the following minimum <br />requirements: <br />A. Have at least three (3) years of direct experience providing federal representation <br />on issues and objectives relative to local governments <br />B. Have an established office in Washington, D.C. <br />VI. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City's Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit proposal online at: <br />http://www.planetbids.com/portal/portal.cfm?CompanylD=20137. <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief <br />will be given for late and/or improperly submitted proposals. Proposers experiencing any <br />technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br />1771. Questions of an operational nature may be directed to the City's assigned Buyer. <br />Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of <br />assistance, or assurance that any given problem will be resolved by the bid submission <br />deadline. <br />Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. <br />All notifications, updates and addenda will be posted online on PlanetBids at <br />https://www.planetbids.com/portal/portal.cfm?CompanylD=20137. Proposers shall be <br />responsible for monitoring the site to obtain information regarding this solicitation. Failure to <br />respond to required updates may result in a determination of a nonresponsive proposal. <br />B. COMMUNICATION / CONTACT WITH CITY STAFF <br />Unless otherwise authorized herein, Proposers who are considering submitting a proposal in <br />response to this RFP, or who submit a proposal in response to this RFP, are only to <br />communicate with the assigned Project Coordinator(s), and no other City staff about this RFP <br />from the date this RFP is issued until a contract is awarded. The City will provide all official <br />communication concerning this RFP in writing via the City's Bid Management System, <br />PlanetBids. <br />RFP 23-052 Federal Legislative Advocacy Services Page 4 of 33 <br />