Item 43 - MOU between City & SA-MA and Res. for Associated Unrepresented Classifications

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3.Vacation Buy-Back. a. Through December 31, 2023 1. Employees are eligible to require the City to buy back up to eighty (80) hours of their banked vacation leave per fiscal year. 2. Employees are eligible to require the City to buy back up to forty (40) hours of their banked management vacation leave once each calendar year. Upon City Council approval of this 2022-2025 MOU, employees are eligible to require the City to buy back up to eighty (80) hours of their banked management vacation leave once each calendar year. b.Effective January 1, 2024 and continuing every year thereafter 1. If an employee wants to cash-out unused vacation leave they accrued during the calendar year, they must make an irrevocable election by December 15th of the prior calendar year (i.e., by December 15, 2023 for a cash-out in calendar year 2024). The provisions of Section 9.2(F)(3)(b) shall also apply to management vacation leave. 2. The irrevocable election must indicate the amount of vacation hours the employee intends to cash-out during the next calendar year. The number of hours to be cashed-out cannot exceed the total number of hours the employee will accrue during that same calendar year, or a maximum of eighty (80) hours, whichever is the lesser amount. 3. Once the election form is submitted to Payroll, the amount of hours to be cashed-out cannot be changed for that calendar year. 4. Employees may submit a request for cash-out up to two (2) times per year for payment the pay period which includes July 1 and/or December 15. 5. In the event an employee’s vacation leave balance (on either pay period when they can elect to cash-out) is less than the amount of hours the employee had previously elected to cash-out (in the prior calendar year), the employee will only receive payment for SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MOU: 2022-2025 26