Item 45 - Designate Authorized Agents on California Office of Emergency Services Form

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Finance and Management Services www.santa-ana.org/finance Item # 45 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 6, 2023 TOPIC: Designate Authorized Agents on California Office of Emergency Services Form 130 AGENDA TITLE Designate Authorized Agents on California Office of Emergency Services (Cal OES) Form 130 Related to Federal Emergency Management Agency Reimbursement Request for COVID-19 Expenditures RECOMMENDED ACTION Adopt a resolution designating the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents to execute for and on behalf of the City of Santa Ana (the City) with the purpose of obtaining federal financial assistance. DISCUSSION In November 2022, the Finance and Management Services Agency submitted a project application requesting reimbursement for eligible COVID-19 expenditures that the City had incurred in an effort to combat the virus. This request was submitted to the Federal Emergency Management Agency (FEMA). However, Cal OES is handling and processing project applications submitted by all California-based applicants. In relation to the reimbursement request, Cal EOS is requesting that the City designate authorized agents to execute for and on behalf of the City of Santa Ana for the purpose of obtaining federal financial assistance. Furthermore, Cal OES requires the City to follow their resolution format by using Cal OES Form 130. The resolution, once approved, will last for three years and designates the City Manager, Executive Director of Finance, and Assistant Director of Finance as authorized agents for the City. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Designation of Applicant’s Agent Resolution for Non-State Agencies Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager