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011221-GAL <br /> <br />Rev. 10/2020 6 <br /> <br /> <br />B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with <br />Sourcewell per contract year. The business review will cover sales to Participating Entities, <br />pricing and contract terms, administrative fees, supply issues, customer issues, and any other <br />necessary information. <br /> <br />8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT <br /> <br />A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract <br />sales activity report (Report) to the Sourcewell Contract Administrator assigned to this <br />Contract. A Report must be provided regardless of the number or amount of sales during that <br />quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). <br /> <br />The Report must contain the following fields: <br /> <br />x Customer Name (e.g., City of Staples Highway Department); <br />x Customer Physical Street Address; <br />x Customer City; <br />x Customer State/Province; <br />x Customer Zip Code; <br />x Customer Contact Name; <br />x Customer Contact Email Address; <br />x Customer Contact Telephone Number; <br />x Sourcewell Assigned Entity/Participating Entity Number; <br />x Item Purchased Description; <br />x Item Purchased Price; <br />x Sourcewell Administrative Fee Applied; and <br />x Date Purchase was invoiced/sale was recognized as revenue by Vendor. <br /> <br />B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, <br />the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and <br />Services provided to Participating Entities. The Administrative Fee must be included in, and not <br />added to, the pricing. Vendor may not charge Participating Entities more than the contracted <br />price to offset the Administrative Fee. <br /> <br />The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated <br />in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased <br />by Participating Entities under this Contract during each calendar quarter. Payments should <br />note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be <br />mailed to the address above “Attn: Accounts Receivable” or remitted electronically to <br />Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments <br />must be received no later than 45 calendar days after the end of each calendar quarter. <br />  <br /><br /> <br />