Item 17 - Amend Agreement with MK Printing, Inc. for Offset Printing Services

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Finance and Management Services www.santa-ana.org/finance Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 16, 2023 TOPIC: Amend Agreement with MK Printing, Inc. for Offset Printing Services AGENDA TITLE Amend Agreement with Mekong Printing dba MK Printing, Inc. to Increase the Agreement by $60,000 for a New Total Agreement Amount not to Exceed $675,000 and to Extend the Term to June 30, 2024 (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a second amendment to the agreement with Mekong Printing dba MK Printing Inc. to provide citywide offset printing services, increasing the agreement amount by $60,000 ($30,000 annually for the remaining term) for a new total agreement amount of $675,000 and extending the term from June 3, 2024 to June 30, 2024, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSIO On June 4, 2019, the City Council approved a three-year agreement with MK Printing, Inc. for offset printing services for a three-year period, in an annual amount of $80,000, with provisions for two one-year renewals. The total contract amount, including the two one-year term extensions, is $400,000. The existing agreement (A-2019-083) allows the City to outsource offset printing services in a timely manner and meet the needs of various departments citywide. Examples of the orders requested include Census outreach efforts, economic development, neighborhood parking permits, miscellaneous forms related to Police Department administrative activity, and printing of other forms and printing services related to mass mailing services as needed. On August 18, 2020, the City Council approved the first amendment to the agreement to increase the total agreement amount to $615,000. The second amendment request (Exhibit 1) is to increase the total agreement amount by $60,000, which will increase the annual not -to -exceed amount to $145,000 and the total agreement amount to $675,000. The request for the increase is due to a higher - than -anticipated number of printing orders and an increase in costs of paper and services. Furthermore, the request to extend the term an additional 26 days to June 30,