Item 21 - Agreements for On -Call Landscape Architectural Services

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Proposal to provide On -Call Landscape Architectural Services — RFP No. 22-097 Proposed Team DEA has worked on numerous on -call or flexible services contracts since our founding in 1976. We understand that these types of contracts are utilized to assist our clients during times when they are unable to have their in-house staff perform on projects due to too many projects and not enough staffing. DEA's project manager and landscape architecture team have experience delivering award -winning parks for the City of Santa Ana DEA further understands that projects issued as part of an on -call contract could involve partnering with other firms or other disciplines to respond to the specific needs of a project. We regularly respond in this capacity, whether teaming in-house with our staff, or by participating on other design teams to supplement their services and abilities. DEA's team is flexible with overlapping capacity through subconsultants to further allow us to draw from a greater base of knowledge and talent, should that become necessary. For this contract, our team includes Heath Habig, PLA as project manager and Kim Rhodes, PLA as principal in charge. Assisting them will be a team of landscape architects, park planners, designers, irrigation specialists, civil engineers, and surveyors from DEA. DEA knows that the nature of an on -call contract is that they are variable, requiring a broad-spectrum of professional services for upcoming, unknown projects on indeterminate time frames. Part of the popularity of these contracts is the ability to draw on any practice at a moment's notice and have confidence in the cost- effectiveness and quality of the consultant's product. DEA is familiar with this type of work, managing nearly 100 on -call contracts firmwide annually. We enjoy the relationships that can develop over long-term contracts such as these, and the variety of projects that may result. As with any on -call services contracts, we understand that the workload will vary throughout the life of the contract. We are committed to providing the necessary staff resources to assigned projects on an as -needed basis. The current and projected obligations of key team members will be evaluated in comparison to the potential demands of projects assigned by the City of Santa Ana. The schedules for projects assigned under this contract will be incorporated with staff at the beginning of the contract and at monthly intervals, to avoid workload conflicts and to allow proposed staff to be available to complete the projects. Our goal is to identify potential workload conflicts before they occur and resolve them against the critical paths of our client's projects to make certain staff are available when needed. Memory Lane Park Mariposa Park 4 1 March 15, 2023 1 David Evans and Associates, Inc.