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Item 31 - Purchasing Policies and Procedures
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Item 31 - Purchasing Policies and Procedures
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Agenda Packet
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Clerk of the Council
Item #
31
Date
5/16/2023
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Ordinance No. NS-XXX <br />Page 6 of 9 <br /> <br />Section 6. Section 2-807 of Article VII.II (Purchasing Rules and Regulations) of <br />Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read <br />in its entirety as follows (new language is underlined, deleted language in strikeout for <br />tracking purposes only): <br />Sec. 2-807. Non-bid purchases. <br />The following contracts may be exempted from competitive bidding through an open <br />market purchase by the purchasing manager, and confirmed by the city council in the <br />case of contracts for over twenty-five thousand dollars ($25,000) fifty thousand dollars <br />($50,000), but shall nevertheless be entered into only after compliance with the rules <br />established by the purchasing manager, which shall include the review of such alternative <br />sources of supply or performance as may be available in competition with one another <br />and selection therefrom on the basis of obtaining maximum quality at minimum costs: <br />(a) Purchases of materials, supplies, labor, and equipment whenever it shall appear <br />that there is only one (1) reasonably available source or where solicitation of <br />bids would for any reason be an idle act. <br />(b) Purchases of materials, supplies, labor, and equipment necessary for the <br />preservation of life, health or property, following the declaration of a state of <br />emergency or disaster in the city. A full written account of eme rgency <br />procurements made during the declared emergency or disaster shall be <br />submitted to the city council within thirty (30) days after their procurement. <br />(c) Situations where no bids are received or all bids are rejected and the city council <br />determines, upon the affirmative vote of at least two -thirds (⅔) of its members, <br />that the materials, supplies, labor or equipment can be obtained at a lower cost. <br />(d) Purchases from vendors whose names are on current established lists and have <br />been awarded the same type of purchase contract by a federal agency (including <br />the general services administration), a state agency, county, city or other public <br />agency after a competitive bidding process determined by the purchasing <br />manager to be substantially equivalent to tha t prescribed by this article. <br />(e) Contracts for services. <br />Section 7. Section 33-203 of Article VIII (Public Works Construction Rules and <br />Regulations) of Chapter 33 (Streets, Sidewalks and Public Works) of the Santa Ana <br />Municipal Code is hereby amended to read in its entirety as follows: <br />Sec. 33-203. Procurement of public works construction. <br />The following procedure shall apply to every contract for which final plans and <br />specifications are available in conformance with procurement rules defined in Article VII <br />and Article VII.II of Chapter 2 of the Santa Ana Municipal Code : <br />(a) Notice inviting bids. Notice inviting bids shall include a general description of the <br />public works construction, the place to obtain the plans and specifications, and <br />the date, time, and place for opening bids. The notice shall be published in a
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