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• Schedule Management — Our team is fluent in scheduling <br />tools. These tools produce a CIPM Gantt chart to identify <br />items that are critical in the production of our work so we <br />can be proactive. We will update this schedule regularly and <br />review the schedule, task list, progress reports, and plans <br />at project meetings to be sure that we continue to make <br />progress throughout the project life. <br />• Financial Management — Our project team uses financial <br />data in the regular development of invoices and to compare <br />planned project expenditures with our CIPM schedule. Upon <br />successful negotiation of a task order, our project manager <br />will develop a projected billings chart "S-curve" to forecast <br />PROJECT IMPLEMENTATION <br />work efforts throughout the assignment. On a monthly basis, <br />we will use this information internally to develop a value <br />analysis. This value analysis helps us understand trends for <br />the project and provides for early identification of potential <br />staffing under- or over -runs. These trends help us stay <br />ahead and provide for better resource management. <br />Quality Management — A Quality Management Plan <br />will be established at the beginning of each project and <br />implemented throughout the duration of the project. Ardurra <br />takes seriously the responsibility for the accuracy and <br />completeness of our work products. <br />n Develop detailed scope of services, fee and schedule that meets City expectations. <br />m Create a Work Plan identifying major tasks and corresponding staff assignments, budget and schedule. Identify internal progress <br />meetings dates QA/QC reporting dates. Progress meeting includes the status of the work, updates on schedule and budget updates, <br />Z and QA/QC status and actions. A copy of the work plan will be provided at the City's request. <br />m Develop a schedule identifying milestones, critical path tasks (e.g., project refinement analysis), and data collection tasks <br />(e.g., surveying and geotechnical investigations). <br />CL <br />, Identify lines of communication and points of contact and provide contact list to the team members and City. <br />m Establish clear assignments for each team member and project quality staff with appropriate schedule and level of effort. <br />m Start the project, and engaging quality review personnel, quickly with a well -organized kickoff meeting that outlines the project goals, <br />LU clarifies any initial ambiguities, and assigns immediate responsibilities for Ardurra and the City. <br />F__ <br />m Identify and address project issues that are critical to schedule milestones and/or key design decisions. <br />m Establish and implement information management procedures. <br />LU m Coordinate with Ardurra staff and subconsultants to provide a unified approach to the project. <br />X <br />LU m Define QA/QC roles for key staff and confirm requirements with team members and subconsultants. <br />m Check progress in terms of meeting project requirements and goals in accordance with scope of services and schedule, and adjust <br />efforts to accommodate unforeseen changes that arise. <br />he m Provide monthly reports to include earned value management tracking of authorized total budget compared to actual dollars spent. <br />V m Monitor project documentation and meeting minutes to confirm follow-through on action items and City comments. <br />m Regularly check work progress by subconsultants. <br />m Regularly evaluate project progress in terms of production versus expenditures. Identify issues and adjust staff levels and activities <br />accordingly. <br />Lu m Implement routine communication with the City providing current project progress/status including weekly email/verbal contacts, <br />biweekly progress updates, and monthly progress reports. <br />V m Hold conference call or face-to-face meetings with selected City staff when needed for discussion of technical issues and information <br />Z exchange. <br />m Hold workshop presentations with City-wide stakeholders for comprehensive project review, interdepartmental coordination, and <br />information exchange. <br />- Hold regularly scheduled meetings internally with team members to review project progress, schedule, and outstanding issues. <br />0 m Coordinate closely with subconsultants, and with any other City consultants, to achieve coherent project execution. <br />V <br />//�/ARDURRA <br />City of Santa Ana I March 14, 2023 <br />On -Call Engineering Services, RFP No. 23-030 <br />