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Approve Agreement with Johnson -Frank, Stantec, Towill <br />May 2, 2023 <br />Page 2 <br />Firm <br />City <br />Rank <br />Johnson -Frank & Associates, Inc. <br />Anaheim, CA <br />1 <br />Stantec Consulting Services, Inc. <br />Irvine, CA <br />2 <br />Towill, Inc. <br />Orange, CA <br />3 <br />The City selected Johnson -Frank & Associates, Inc., Stantec Consulting Services, Inc. <br />and Towill Inc. as the top three firms from this Request for Proposals because each of <br />the firms submitted proposals that demonstrated sufficient capacity to complete land <br />surveying services within industry standard rates and expertise in the land surveying <br />field. <br />The recommendation to award contracts was delayed until the City received <br />authorization and clarity from Caltrans regarding Federal requirements. Those matters <br />have been resolved and the top rated firms have agreed to honor their proposals. <br />Based upon the scope of work and selection criteria outlined in RFP 19-090, staff <br />recommends awarding two sets of agreements for each selected firm: one set of <br />agreements to provide land surveying services per Caltrans requirements, on an on -call <br />basis, and one set of agreements to provide land surveying services not subject to <br />Caltrans requirements, on an on -call basis. <br />Approval of the recommended action will allow the City to retain land surveying services <br />for current and future construction projects. The three selected firms are expected to <br />provide professional land surveying work, involving preparing legal descriptions for <br />subdividing property, researching existing County and City records for survey <br />monuments within project areas, performing boundary line adjustments, and providing <br />other land surveying services when required. Task orders for grant -funded projects <br />subject to Caltrans Architecture and Engineering (A&E) requirements will be issued to <br />the Caltrans versions of the on -call agreements (Exhibits 1-3). Task orders for locally - <br />funded or discretionary -funded projects will be issued to the standard versions of the <br />consultant agreements (Exhibits 4-6), which are not subject to Caltrans requirements. <br />FISCAL IMPACT <br />There is no fiscal impact at this time. The Public Works Agency will follow the <br />established on -call services process during the FY 2023-2026 contractual term for <br />requesting necessary fiscal review and authorization. Prior to utilizing the on -call <br />services for any of these future task orders, PWA staff must receive Finance and <br />Management Services Agency approval of funding and project activities to be used to <br />ensure funds are available under the authorization limit of $950,000 for any federally <br />funded projects, and under the shared $1,500,000 aggregate for any projects using <br />local or discretionary funds. Upon successful completion of the fiscal review, a <br />corresponding Notice to Proceed containing the specific scope and maximum <br />expenditure for the task order will be issued. The current fiscal year funding is available <br />