Item 17 - Agreement with David Evans and Associates, Inc. for Landscape (10th and Flower Park)

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Proposal to provide Landscape Architectural Design Services for loth and Flower Park — RFP No. 22-124 ■ Drainage (utilizing low impact development concepts) / WQMP as applicable ■ Perimeter right-of-way improvements ■ Site lighting with electrical service ■ Feasibility Study to incorporate Garnsey Ave. Right-of-way into the project EFFECTIVE PROCESS DEA anticipates working closely with the City to schedule / facilitate community meetings upon award of the contract in order to obtain consensus of the desired park amenities and to determine budgets based on grant pursuits and available funding. Our team has extensive experience with community outreach and workshop facilitation. We will also provide a bilingual design team member at each meeting. We have worked with a number of agencies to assist in expediting construction schedules by utilizing various programs available to cities whereas a reduction in cost is achieved in addition to a savings in the schedule. SCHEDULE DEA has prepared a comprehensive schedule that requires full cooperation by our design team members as well as the City and outside agencies to ensure the work is completed in accordance with the City goals as well as the criteria necessary in compliance with potential grant funding. This schedule will be updated at each progress meeting, making adjustments as needed and determining if there are any matters that could cause potential issues, and if so, to determine how to mitigate these concerns. Although still cognizant of safety and wellness protocol, we are flexible with our methods of community outreach and consensus. We also recognize that material and construction costs are still challenging and hence we will address those matters throughout our work effort when developing costs. Our scope and fee addresses each of the elements denoted in the RFP in addition to the tasks necessary to prepare a comprehensive set of construction documents. Given our extensive experience with award -winning park projects, we look forward to sharing our ideas with you! Scope of Work A. Project Coordination The DEA team will attend progress meetings (web based) once to twice a month with staff throughout the duration of the project in addition to the start-up meeting. Fees are based on an average meeting time of one hour. If additional meetings are required beyond the allocated hours, DEA will provide a scope and fee to supplement this task if needed. This task also includes coordination with affected agencies and utility companies. Community outreach efforts are included in Item F. below. Given the proximity of our office to the City, we anticipate being available for in -person meetings. Deliverables: Attendance at project meetings during the conceptual design efforts, design development / construction document phase of work as noted and as allocated in the fee schedule. B. Records Research The DEA team will research as -built plans, record drawings, right-of-way data, and future improvement plans that might affect the project site. Existing and proposed facilities will be noted to avoid potential conflicts. This task will work in tandem with Item G below. Deliverables: Obtaining existing plans as noted above. C. Preliminary Design C.1 - Conceptual Plan (30%) Following a project kick off meeting (including a site visit with staff), the project team will discuss the conceptual design, goals and objectives, potential issues, and overall project schedule. DEA will prepare up to two rendered conceptual plans (no colore) based on input from the community outreach meetings. This task also David Evans and Associates, Inc. I February 28, 2023 1 7