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Item 19 - Agreements for Parks and Facilities On-Call Engineering Services
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Item 19 - Agreements for Parks and Facilities On-Call Engineering Services
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3/28/2024 11:08:29 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
19
Date
5/2/2023
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The Consultant shall perform engineering design services resulting in contract documents (plans, <br />specifications and cost estimates 'PS&E") for various projects on an as needed basis. However, <br />work tasks may include studies or a variety of engineering tasks. If requested by the City, the <br />Consultant shall provide a Work Plan, which includes a detailed schedule of the assigned project <br />prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices <br />to Proceed ('NTPs") will be provided for project(s) at the discretion of the City. Work required <br />per Task Order shall comply with the Scope of Services and additional provisions in each Task <br />Order and this agreement. <br />The following services/items shall include, but are not be limited to: <br />1. Research existing records of utility companies and agencies and coordinate the proposed <br />improvements with existing field conditions. <br />2. Conduct an environmental assessment for each project and prepare all documentation <br />required to comply with California Environmental. Quality Act (CEQA), and or National <br />Environmental Protection Act (NEPA). (If required) <br />3. Provide all field survey and topographic work necessary to complete the design effort. <br />Design level survey and base mapping of the project site shall be prepared in US <br />Customary English units by a California licensed Land Surveyor in accordance with the <br />City guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD) <br />format. The horizontal datum shall be NAD 88 and the vertical datum shall be NAVD 88. <br />All survey field notes shall be on forms provided by the City, shall be neatly completed <br />in pencil, and shall become property of the City upon completion of the project. Informal <br />field investigations including marking of removal areas may be required for some of the <br />sidewalk, curb and gutter, and pavement replacement projects. <br />4. Complete the design of projects including plans, specifications, and engineer's <br />construction cost estimate. The Consultant shall contact manufacturers and/or contractors <br />to verify the engineer's estimate prior to submitting to the City. Specifications shall be <br />prepared in Microsoft Word and an electronic copy of the final version shall be furnished <br />to the City. The City will provide the specification boiler plate to the Consultant. <br />S. If requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper <br />using Microstation V8i CADD software program. All drawings shall be completed per the <br />City of Santa Ana CADD Standards and any special provisions thereof. For interim <br />submittals, the City may opt to receive only PDF versions of the plans for reviewing <br />purposes. If so, the Consultant team will provided plans and/or specifications accordingly. <br />6. All original plan sheets, the title sheet of the specifications, calculations, and reports shall <br />be signed and stamped by the Consultant's licensed professional engineer responsible/in- <br />charge of the project. <br />7. If a part of the on -call project scope, the Consultant shall provide support services during <br />the bidding and construction phases of the project, including, but not limited to: <br />a. Respond to bidder inquiries during the bidding process, including preparation of any <br />addenda. Following award of the construction contract, the Consultant shall attend the <br />pre -construction meeting. <br />b. Review and approve all submittals and shop plan drawings required supporting the <br />City of Santa Ana RFP 23-025 <br />Page Al-4 <br />
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