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Purchase of F-59 Ford Chassis Book Mobile Conversion Vehicle for the Library <br />April 18, 2023 <br />Page 2 <br />3 <br />3 <br />8 <br />0 <br />mobile library service will better provide educational and recreational support across the <br />entire City and allow the Library to respond more adequately to community needs. <br />The Notice Inviting Bids was advertised on January 27, 2023, on the City’s online bid <br />management and publication system. A summary of the bid invitation and bids received <br />is as follows: <br />129 Vendors Notified <br />11 Santa Ana Vendors Notified <br />14 Vendors Downloaded the Bid Packet <br />4 Bids Received <br />0 Bids Received from Santa Ana Vendors <br />Four bids were received and opened on February 24, 2023, and evaluated. The bid <br />received from LDV, Inc. was deemed non-responsive due to missing required <br />documents. The results are as follows: <br />Vendor Location Amount <br />Matthews Specialty Vehicles, Inc.Greensboro, NC $379,780.00 <br />Chefs Units, LLC Houston, TX $379,808.79 <br />Farber Specialty Vehicles Reynoldsburg, OH $430,211.00 <br />LDV, Inc.Burlington, WI Non- Responsive <br />The bid submitted from Matthews Specialty Vehicles, Inc. is responsive to the <br />specifications and meets the City’s requirements. The total purchase price including <br />sales tax is $414,922. <br />FISCAL IMPACT <br />The current fiscal year funding is available in the FY 22-23 budget in the following <br />accounts: <br />Fiscal <br />Year <br />Accounting <br />Unit-Account <br /># <br />Fund <br />Description <br />Accounting Unit, Account <br />Description Amount <br />2022-23 01111017- <br />66400 General Fund Library-Service Enhancement, <br />Machinery & Equipment $400,000 <br />2022-23 01211020- <br />66400 <br />Cannabis <br />Public Benefit <br />Fund <br />Library Youth Services, <br />Machinery & Equipment $39,922 <br />TOTAL $439,922