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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 18, 2023 <br />TOPIC: Agreements for On Call Installation, Maintenance, and Repair Services for <br />Fencing and Gates <br />AGENDA TITLE <br />Approve Agreements with Hillsborough Fence Company, J & A Engineering <br />Corporation, and Quality Fence Co. Inc., for a Total Amount Not to Exceed $3,000,000, <br />for up to a Five -Year Term for As -Needed Installation, Maintenance, and Repair for <br />Fencing and Gate Services (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Hillsborough Fence Company, <br />J & A Engineering Corporation, and Quality Fence Co. Inc. to provide on -call <br />installation, maintenance, and repair for fencing and gates, for a shared aggregate <br />amount not to exceed $3,000,000 for a three-year term beginning April 18, 2023 and <br />expiring April 18, 2026, with provisions for two, one-year extensions, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City occasionally requires the services of independent contractors to assist with the <br />installation, maintenance, and repair services for fencing and gates. These services <br />may include labor, materials, and equipment to install new chain link fencing, new <br />security ornamental iron fencing, swinging and motorized chain link and iron gates <br />and/or the removal of existing fencing, and maintenance and repair of existing fencing <br />and gate systems throughout the City of Santa Ana on an as -needed basis. <br />On February 15, 2023, the Public Works Agency issued a Request for Proposals (RFP) <br />for on -call installation, maintenance, and repair services for fencing and gates via the <br />City's Planet Bids website (Exhibit 1). A total of 1,462 vendors were notified of the RFP <br />and 31 downloaded the proposal files. Three proposals were received and evaluated by <br />a selection committee based on the criteria outlined in the RFP. Listed below are the <br />responding firms with qualifying proposal scores: <br />