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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 18 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />April 4, 2023 <br />TOPIC: Amend Agreement for Water System Computer Modeling and Engineering <br />Services <br />AGENDA TITLE <br />Amend Agreement with Sedaru, Inc. for Water System Computer Modeling and <br />Engineering Services by an additional $50,000 for the remainder of the Agreement <br />Term (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a First Amendment to the Agreement with <br />Sedaru, Inc., formerly known as ID Modeling, Inc., for water system modeling and <br />engineering services to increase the amount by $50,000, for a total not-to-exceed <br />amount of $200,000 for the remainder of the term of the agreement, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On December 4, 2018, at the conclusion of a competitive bidding process, the City <br />Council awarded a three-year agreement, with the provision for one two-year renewal <br />option, to Sedaru, Inc. to provide water system computer modeling and engineering <br />services for the Public Works Agency’s Water Resources Division. Since 2018, staff has <br />seen an increased volume of development plan submittals, especially those for large <br />developments. These large developments require hydraulic modeling to ensure that <br />sufficient water capacity is available in the existing water infrastructure. If not, the <br />developer must make the necessary infrastructure improvements prior to being served <br />by the City’s water system. <br />For these reasons, staff has exceeded the initial estimation of utilization of the <br />contracted services. Staff recommends amending the agreement with Sedaru, Inc. <br />(Exhibit 1) to increase the funding amount for the remainder of the term in order to <br />continue to meet the increased demands and provide outstanding customer service. <br />FISCAL IMPACT <br />Funding for the requested increase to the agreement is available for expenditure in the <br />current FY 2022-23 budget.