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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 11 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 21, 2023 <br />TOPIC: Purchase of a Custom Saw Trailer for the Public Works Water Resources <br />Division <br />AGENDA TITLE <br />Award a Purchase Order to Sonsray Machinery, LLC in the amount of $51,681 for One <br />Felling Custom Saw Trailer for the Public Works Water Resources Division <br />(Specification No. 23-031) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of Purchase Order to Sonsray Machinery, <br />LLC. for one Felling Custom Saw Trailer, in the amount of $46,681, plus a contingency <br />amount of $5,000, for a total amount not to exceed $51,681, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency’s Fleet Services Division is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. <br />The Public Works Agency Water Resources Division oversees and maintains the daily <br />operations of the City’s water and sanitary sewer systems. The Water Resources <br />Division is requesting to purchase a custom saw trailer to be utilized by the Water <br />System Maintenance section. The product being requested is a custom-built, tow- <br />behind trailer that is designed to house and transport a walk-behind pavement saw. The <br />Water System Maintenance crew will use the saw for precise removal of concrete and <br />asphalt during the repair and maintenance of the City’s water system infrastructure. The <br />trailer will also house a water tank and hose system, portable generator, task lighting, <br />and storage for accessories, all of which will eliminate or reduce the need for additional <br />equipment being transported to work sites. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for <br />any public agency utilizing a competitive bid process. Sourcewell (formerly National <br />Joint Powers Alliance) awarded a contract to Felling Trailers, Inc. (Contract No. 121918- <br />FTS) for procurement of Heavy Equipment Trailers as a result of open, competitive <br />bidding on behalf of its members, which includes government agencies. Sonsray <br />Machinery, LLC is an authorized dealer of Vermeer Corporation and is extending the <br />contract to the City.