Item 19 - 2nd Amend. to Agree. with Axon Enterprise, Inc. for Records Management System

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Police Department www.santa-ana.org/police Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 21, 2023 TOPIC: Second Amendment to Agreement with Axon Enterprise, Inc. for Records Management System AGENDA TITLE Approve Second Amendment to Master Service and Purchasing Agreement with Axon Enterprise, Inc., in the amount of $451,000, for a Records Management System for the Police Department (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute the Second Amendment to the Agreement with Axon Enterprise, Inc. to provide a Records Management System to the Police Department in an additional amount not to exceed $451,000 for a total aggregate amount not to exceed $6,015,017, for the period of March 21, 2023 through June 30, 2027, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 5, 2018, the Santa Ana Police Department contracted with CentralSquare Technologies (formerly TriTech Software Systems) for a Records Management System (RMS). The cost of that system to date has been approximately $571,000, with milestone payments yet to be made prior to the end of the contract, which is set to expire on November 21, 2023. In 2017, the Department entered into a five-year agreement with Axon Enterprise, Inc. (Axon) for Body Worn Cameras (BWCs), and in 2022, the Department entered into a new five-year agreement for a second iteration of BWCs and supporting technology. On February 7, 2023, the City Council authorized the first amendment to the agreement with Axon for an interview camera recording system. The new Axon Interview Room technology will be supported by a software that currently supports the BWC Program. Transitioning to Axon’s RMS will provide accessibility to all Axon programs used by the Department under a single digital ecosystem accessible to all current Axon users.