Item 10 - Amend CIP for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street

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Public Works Agency www.santa-ana.org/public-works Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 7, 2023 TOPIC: Award Construction Contract and Amend CIP for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street AGENDA TITLE Award a Construction Contract to Excel Paving Co. in the Amount of $1,798,800.00 for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, with an Estimated Project Delivery Cost of $2,277,000.00 (Project No. 19-6948, APSBL- 5063(195)) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to Excel Paving Co., the lowest responsible bidder, in accordance with the base bid in the amount of $1,798,800.00, for construction of the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, for a term beginning March 7, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,277,000.00, which includes $1,798,800.00 for the construction contract, $270,000.00 for contract administration, inspection and testing, and a $208,200.00 project contingency for unanticipated or unforeseen work. DISCUSSION The City's General Plan Mobility Element and 2020 Safe Routes to School Plan identifies the need for protected bike lanes and other improvements on West Willits Street from Fairview Street to Raitt Street (Exhibit 1). The scope of work includes constructing a protected bikeway system including raised medians, irrigation, landscape, bike detection, curb ramps, cross gutters, traffic signal modifications, traffic loops, and crosswalk enhancements. Once completed, the newly constructed bike lanes will help create a safer route for the community to improve the quality of life for all users. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 916 regional vendors via PlanetBids, many of which are Santa Ana based. Five vendors requested bidding documents and a total of five bids were received. One of the five bids was received from a Santa Ana contractor.