Item 12 - Purchase of Six Chevrolet Bolt EVs and Two Chevrolet Traverse SUVs

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Purchase of Six Chevrolet Bolt EVs and Two Traverse SUVs February 21, 2023 Page 2 3 2 6 8 timely delivery of quality projects to optimize stewardship of the taxpayers’ investment, health, and safety. The CIP division is replacing two aging fleet vehicles for design and construction engineering staff to ensure continued operational efficiencies and to avoid downtime in the field while delivering citywide capital projects. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts issued to vendors who have been awarded by a state agency, county, city, or other public agency after a competitive bidding process substantially equivalent to the City’s standard bidding process. Sourcewell (formerly National Joint Powers Alliance), awarded a contract to National Auto Fleet Group (No. 091521-NAF) for procurement of cars, trucks, vans, SUVs, cab chassis, & other vehicles. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines. Additionally, the utilization of cooperative agreements has made the acquisition of fleet vehicles by the City possible while supply chain issues exist in the current market. Furthermore, the vehicle manufacturers’ order window for fleet 2023 current year models has closed; whereas, the solicitation of bids would be an idle act as the date order windows will open again is unpredictable according to local and other dealerships that staff has contacted for outreach purposes. National Auto Fleet Group, as part of Sourcewell cooperative contract, is able to provide the City all eight vehicles without delay. Utilizing the contract awarded to National Auto Fleet Group for the procurement of the six Chevrolet Bolt EVs and two Chevrolet Traverse SUVs, allows the City to make purchases through November 8, 2025. FISCAL IMPACT With the approval of the requested appropriation adjustment, $193,589 will be recognized in prior year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account (No. 03117002-50001) and appropriate the same amount into the Fleet Services-Air Quality Improvement, Machinery and Equipment expenditure account (No. 03117101-66400). The funds will be budgeted and available for this expenditure. Additionally, funds are budgeted in 01117017-66400 and made available for the specified year. Fiscal Year Accounting Unit Fund Description Accounting Unit, Account Description Amount 2022-23 03117101- 66400 Air Quality Improvement Fleet Services-Air Quality Improvement, Machinery & Equipment $193,589 2022-23 01117017- 66400 General Fund PWA-Service Enhancement, Machinery & Equipment $82,176 Total $275,765