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Blanket Order Agreement for Sharp Copiers and Managed Print Services <br />February 21, 2023 <br />Page 2 <br />usage, consolidation of multiple printers to one MFP where possible, on -going staff <br />training, and toner management. The managed print services program has not only <br />reduced print services costs but has also created efficiencies for the Information <br />Technology Department. Because of this, C3 has proven to be a pivotal partner for the <br />City, and staff recommends continuing to contract with C3 for managed print services as <br />well as to incorporate the use of the NASPO ValuePoint master agreement. <br />Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. C3 Technology <br />Services is an authorized Sharp dealer that offers the National Association of States <br />Procurement Officials (NASPO) ValuePoint national cooperative contract for Sharp <br />copiers and managed print services. The existing NASPO master contract was awarded <br />as a result of open, competitive bidding conducted by the State of Colorado, resulting in <br />master agreement #140603, and the State of California participating addendum 7-19- <br />70-46-01 which NASPO makes available as a cooperative purchasing agreement on <br />behalf of all nationwide governmental and public agencies, and which meets the City's <br />procurement requirements. Additionally, C3 is a local Santa Ana -based business. <br />Finally, utilizing the NASPO ValuePoint cooperative contract allows the City to obtain <br />nationally leveraged volume pricing on the full line of Sharp MFPs and services. <br />FISCAL IMPACT <br />Funding is available in the FY 2022-23 Information Technology, Technology and <br />Support Services accounting unit 10920148, Contract Professional Services account <br />62300 for Print Managed Services and Miscellaneous Operating Expense account <br />63001 for Copier purchases. Budget and funding for subsequent fiscal years will be <br />included in the proposed budgets for City Council consideration. The following is an <br />estimate of the account distribution by fiscal year, including optional renewals. However, <br />the actual amounts may vary between the fiscal years depending on business need, but <br />will not exceed $310,000 in a 12-month period. <br />Fiscal Year <br />Amount <br />2022-23 March 2023-June 2023 <br />$100,000 <br />2023-24 (July 2023-June 2024) <br />$310,000 <br />2024-25 (July 2024-June 2025 <br />$310,000 <br />2025-2026 (July 2025-June 2026 <br />$310,000 <br />2026-2027 (July 2026-June 2027 <br />$310,000 <br />2027-2028 (July 2027-February2028 <br />$210,000 <br />Total <br />$1,550,000 <br />EXHIBIT(S) <br />1. NASPO ValuePoint Master Contract No. 140603 <br />2. Agreement with C3 Technologies for Managed Print Services <br />