Item 18 - Blanket Order Agreement for Purchase of Sharp Copiers and Managed Print Services

Home Browse Search

AGREEMENT WITH C3 TECHNOLOGY SERVICES TO PROVIDE MANAGED PRINT SERVICES THIS AGREEMENT is made and entered into on this 21" day of February, 2023 by and between C3 Technology Services, ("Provider"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City has elected to purchase Sharp Copiers from Provider via Blanket Order Contract utilizing the NASPO ValuePoint Master Agreement, which has favorable pricing without a minimum order requirement to purchase equipment from Provider. B. Provider has been engaged with the City for similar services with the City since 2016. The City's current agreement with Provider will expire on February 28, 2023. City wishes to further engage with Provider for maintenance and repair services for the City's multi -function printer and copier units. C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in its field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall furnish managed print services on a cost -per -print basis for all the City's multi- function printer and copier units. These services shall include the following: (a) fully service for all printers and copiers, (b) configuration services, (c) end -user training, and (d) provision of all operating supplies including without limitation toner, cartridges, developer, fuser oil, rollers, print heads, drums, circuit boards, imaging unit, and staples. The services shall be performed on -site and in accordance with the guidelines and standards appearing in Exhibit A. Provider shall not be responsible to supply paper for any multi -function printer or copier. Provider's proposal is incorporated herein by reference. City shall have the option to purchase document management software during the Agreement. 2. COMPENSATION a. City agrees to pay, and Provider agrees to accept as total payment for Sharp Copiers purchased by City, the rates and charges identified in the NASPO ValuePoint Master Agreement (#140603), attached hereto as Exhibit B. b. City agrees to pay, and Provider agrees to accept as total payment for managed print services for City, the rates and charges identified in the Managed Print Services Rate Schedule, attached hereto as Exhibit C.