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City Council Resolution No. ____ <br />55394.00000\24406235.1 <br />2. Political contributions or events; <br />3. Family expenses, including partner's expenses when accompanying official <br />on agency-related business, as well as children- or pet-related expenses; <br />4. Entertainment expenses, including theater, movies (either in-room or at the <br />theater), sporting events (including gym, massage and/or golf related expenses), or other <br />cultural events; <br />5. Alcoholic beverages, either as a portion of a meal expense or as a <br />separate charge; <br />6. Non-mileage personal automobile expenses, including repairs, traffic <br />citations, insurance or gasoline; and <br />7. Any additional costs related to the extension of travel beyond what is <br />required for business-related purposes (except due to travel restrictions caused by <br />inclement weather); and <br />8. Personal losses incurred while on City business. <br />Approval of actual and necessary expenses shall be at the discretion of the City <br />Council which decision shall be final. <br />V.Expense Report Content and Timing <br />All expenditure reports and expense reimbursement requests must be submitted <br />on the City’s current "Expense Report" form within sixty (60) days of an expense <br />being incurred. The form must be accompanied by receipts documenting each <br />expense or supporting documentation. The Expense Report and receipts shall be <br />submitted to the elected official’s executive assistant with a copy to the City <br />Manager and the City Attorney. The City Manager or designee will prepare the <br />necessary staff report and Resolution for City Council approval. Pre-authorization <br />for reimbursement may also be requested in the same manner by estimating <br />expenses and the City Council will be asked to approve a do-not exceed amount. <br />Inability to provide documentation in a timely fashion may result in the <br />expense being borne by the official. <br />VI.Compliance with Laws <br />City officials should keep in mind that some expenditures may be subject to <br />reporting under the Political Reform Act and other laws. All agency expenditures <br />are public records subject to disclosure under the Public Records Act.