Item 20 - Agreement with 3Di, Inc. for the Rent Stabilization

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Community Development Agency www.santa-ana.org/community-development Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 7, 2023 TOPIC: Agreement with 3Di, Inc. for the Rent Stabilization and Just Cause Eviction Ordinance Rental Registry Portal AGENDA TITLE: Approve Agreement with 3Di, Inc. for the Rent Stabilization and Just Cause Eviction Ordinance Rental Registry Portal (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with 3Di, Inc. to implement, operate, and maintain a rental registry portal for the Rent Stabilization and Just Cause Eviction Ordinance, for a three-year term beginning on February 7, 2023 through January 31, 2026, in an amount not to exceed $305,895, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On October 18, 2022, the City Council adopted the Rent Stabilization and Just Cause Eviction Ordinance (“Ordinance”). The Ordinance includes a rental registry which is a portal where landlords register their rental units, update rental unit information, update tenancy information, submit notices, and pay the rental registry fee. Per the Ordinance, effective July 1, 2023, the City shall create a rental registry and all landlords with rental units in the City shall complete and submit registration forms for each of their rental units. The rental registry is one of the core functional components of the Ordinance to support landlords and tenants in the City. To fulfill this statutory requirement, on November 18, 2022, staff issued a Request for Proposals (RFP # 22-156) seeking proposals from qualified firms to implement, operate, and maintain a rental registry portal for the City’s Ordinance. The RFP was posted on the City’s website and the City's Planet Bids portal. Letters announcing the RFP were sent by e-mail to individuals and firms who had previously requested to be informed of such opportunities as well as other firms that staff identified through research. The City received two proposals before the submission deadline which, following a minimum threshold review by staff, met the minimum requirements of the RFP. For evaluation purposes, staff formed a Review Panel consisting of two staff from the Community Development Agency and two staff from RSG, Inc., who the City contracts with to assist in the administration of the Ordinance. The Review Panel met on December 8, 2022 to review the proposals. Each proposal was evaluated by the