Item 26 - On -Call Engineering, Technical, and Administrative Support Services

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Amend On -Call Engineering Services Agreements February 7, 2023 Page 2 Associates; Interwest Consulting Group, Inc.; Penco, a Cannon Company; Project Partners, Inc.; and Transtech Engineers, Inc. On July 21, 2020, City Council approved amendments to the agreements with GK & Associates; Interwest Consulting Group, Inc.; Penco, a Cannon Company; Project Partners, Inc.; and Transtech Engineers, Inc. to increase the shared contract amount by $2,500,000, for a total shared aggregate amount not to exceed $5,000,000, for engineering, technical, and administrative support services for the remaining term of the agreement. On May 18, 2021, City Council approved amendments to the agreements with GK & Associates; Interwest Consulting Group, Inc.; Penco, a Cannon Company; Project Partners, Inc.; and Transtech Engineers, Inc. to increase the shared contract amount by $2,500,000, for a total shared aggregate amount not to exceed $7,500,000, for engineering, technical, and administrative support services for the remaining term of the agreement. On April 12, 2022, City Manager and City Attorney approved an extension to the agreements with GK & Associates; Interwest Consulting Group, Inc.; Penco, a Cannon Company; Project Partners, Inc.; and Transtech Engineers, Inc. for an additional two- year period, from July 15, 2022 through July 14, 2024. Due to the ongoing vacancies and increased development activity, the agreement capacity is being consumed at a higher rate than expected; therefore, increased contract capacity is needed. The added capacity of the contracts will be reduced once grant -funded vacancies are filled or when development activity slows. Staff recommends approving the amendment to the agreement in order for contract capacity to increase (Exhibits 1-5). FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on -call services, Public Works staff must receive Finance & Management Services Agency approval of funding and accounts to ensure that funds are available under the authorization and aggregate limit of these agreements. Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing specific scope and maximum expenditure for the task order will be issued to a firm. Funds will be budgeted and available for expenditure for the remaining agreement term in the following Public Works Contract Services -Professional Accounts: E-a- City Facilities License Agreement 01117605-62300 Traffic and Transportation Engineering 01117620-62300