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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 10 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />January 17, 2023 <br />TOPIC: Purchase of Six BMW Motorcycles for the Santa Ana Police Department <br />AGENDA TITLE <br />Award a Purchase Order to Long Beach BMW Motorcycles in the Amount of $185,639 <br />for Six BMW RT-P Motorcycles (Specification No. 22-137) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Long Beach BMW <br />Motorcycles for six BMW RT-P motorcycles in the amount of $180,639, plus a <br />contingency of $5,000, for a total amount not to exceed $185,639, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency’s Fleet Services Division is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. <br />The Santa Ana Police Department (SAPD) has a fleet of 245 vehicles, and 25 of these <br />vehicles are BMW motorcycles assigned to the Traffic Division of the Field Operations <br />Bureau. SAPD uses BMW motorcycles as the standard for traffic enforcement services. <br />The City's Vehicle Replacement Policy provides guidelines and criteria for determining <br />when a vehicle needs replacement. The Equipment Lifecycle Guidelines include the <br />replacement of all police traffic motorcycles every 3 years or every 60,000 miles. This <br />recommended replacement schedule is based on criteria such as vehicle age, mileage, <br />maintenance costs, and safety history. Based on these criteria, six older motorcycles <br />have been identified for replacement. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for <br />any public agency utilizing a competitive bid process. On March 29, 2022, a Notice <br />Inviting Bids for IFB (Invitation for Bid) 22-043 BMW RT-P Motorcycle was advertised on <br />the City’s online bid management and publication system. The bid received from Long <br />Beach BMW Motorcycles was deemed responsive. <br />On April 5, 2022, a contract was awarded to Long Beach BMW Motorcycles for the <br />purchase of one BMW RTP Motorcycle. The vendor has agreed to extend the pricing <br />offered on IFB. 22-043 until May 2, 2023. Therefore, this purchase is in accordance with <br />the City’s existing purchasing guidelines.