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Amend an Agreement for Volume Licensing and Maintenance for Microsoft Software and <br />Products <br />January 17, 2023 <br />Page 2 <br />licensing program known as the County of Riverside's Microsoft Enterprise Agreement <br />(`MSEA'). This request is for a renewal of the City's MSEA. The County of Riverside's <br />master agreement with Microsoft (exhibits 1), is based on participation of any county, <br />city, and special district in the state. The very large volume of Microsoft products used <br />by these statewide agencies has allowed the County of Riverside to obtain deep <br />discounts for these products which in turn are passed on to agencies participating under <br />this master agreement with Microsoft. <br />Specifically, this is a request for the City to participate in the volume licensing and <br />support services agreement for Microsoft Product Licensing and Maintenance as <br />described in the Riverside County Microsoft Enterprise Agreement (MSEA), effective <br />November 1, 2019. The City's participation under this agreement will ensure the City the <br />lowest pricing for Microsoft licensing and support services. <br />Acting as Microsoft's reseller for the agreement will be Software One, Inc. The County <br />of Riverside conducted a competitive process among ten firms qualified to serve as the <br />Licensing Solution Provider (LSP) under the County of Riverside / Microsoft agreement. <br />In summary, staff requests City Council approval of a three-year enterprise volume <br />licensing agreement and a three-year Select program agreement with Microsoft <br />Licensing, GP, using the terms and conditions set forth by the County of Riverside, <br />California using Software One, Inc. as the Licensing Solution Provider. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />The current year budget includes funding for the FY 2022-23 expected cost of <br />$500,000. Within the Information Technology Data Center Software Maintenance & <br />Support, account 10920147-62306. Funding for future fiscal years will be included in the <br />proposed budgets for City Council consideration. The annual amount fluctuates to <br />support changes in City business operations. The table below indicates an estimate of <br />what may be required, allowing for growth. <br />Fiscal Year <br />Amount <br />2022-23 <br />$500,000 <br />2023-24 <br />$500,000 <br />2024-25 <br />$500,000 <br />2025-26 <br />$0 <br />