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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 9 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />January 17, 2023 <br />TOPIC: Purchase of a Wood Chipper and a Stump Cutter for Public Works Trees <br />Division <br />AGENDA TITLE <br />Award a Purchase Order to RDO Equipment Co. in the Amount of $201,757 for One <br />Vermeer Wood Chipper and One Vermeer Stump Grinder for the Public Works <br />Maintenance Services – Tree Section (Specification No. 22-171) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to RDO Equipment Co. <br />for the purchase of a Vermeer wood chipper and a Vermeer stump grinder in the <br />amount of $191,757, plus a contingency of $10,000, for a total amount not to exceed <br />$201,757, subject to non-substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Public Works Agency’s Fleet Services Division is responsible for the acquisition, <br />maintenance, repair and replacement of vehicles, trucks, and maintenance equipment. <br />The Public Works Agency’s Maintenance Services Division is responsible for the <br />maintenance of approximately 400 miles of streets and 50,000 street trees. Debris <br />chippers and stump cutters are vital equipment utilized by Maintenance Division staff <br />daily at multiple job sites in the removal of tree trimming and landscaping debris, fallen <br />tree branches, tree limbs, and stump grinding and removal, as well as for use during <br />emergency response situations involving downed trees during storm events. The new <br />equipment will conform to State emission requirements, and contains patented features <br />such as a bottom-feed stop bar for safety and emergency situations, and engine idle <br />systems that reduce noise and greenhouse gas emissions, as well as lowers fuel <br />consumption resulting in reduced costs and better air quality. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for <br />any public agency utilizing a competitive bid process. Sourcewell (formerly National <br />Joint Powers Alliance), awarded a contract to Vermeer Corporation (Contract No. <br />031721-VRM) for procurement of tree maintenance equipment as a result of open <br />competitive bidding on behalf of its members, which includes government agencies. <br />RDO Equipment Co. is an authorized dealer of Vermeer Corporation extending the <br />contract to the City.