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City of Santa Ana <br />Main Library <br /> 2021-2022 BF-1-21-053 <br /> Page 9 <br /> <br />records and supporting documentation pertaining to the performance of this <br />Agreement. The Grantee agrees to maintain such records for possible audit for a <br />minimum of five (5) years after the final payment, or grant term end date, <br />whichever is later, unless a longer period of records retention is stipulated, or until <br />completion of any action and resolution of all issues which may arise as a result <br />of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow <br />the auditor(s) access to such records during normal business hours and to allow <br />interviews of any employees who might reasonably have information related to <br />such records. Further, the Grantee agrees to include a similar right of the State to <br />audit records and interview staff in any subcontract related to performance of <br />this Agreement. <br />Examples of audit documentation may include, but not limited to, competitive <br />bids, grant amendments, if any, relating to the budget or work plan, copies of <br />any agreements with contractors or subcontractors if utilized, expenditure <br />ledger, payroll register entries, time sheets, personnel expenditure summary form, <br />travel expense log, paid warrants, contracts and change orders, samples of <br />items and materials developed with grant funds, invoices and/or cancelled <br />checks. <br />8. Authorized Representative: Grantee and the State Library mutually represent <br />that their authorized representatives have the requisite legal authority to sign on <br />their organization’s behalf. <br />9. Communication: All communications from either party, including an interim <br />check-in at any time during the grant term, shall be directed to the respective <br />grant monitor or representative of the California State Library or Grantee. For this <br />purpose, the following contact information is provided below: <br /> <br />City of Santa Ana <br />Brian Sternberg <br />20 Civic Center Plaza <br />Santa Ana, CA 92701 <br />BSternberg@santa-ana.org <br />(714) 647-5296 <br /> <br /> <br /> <br />California State Library <br />Libby Carlson <br />900 N Street <br />Sacramento, CA 95814] <br />libby.carlson@library.ca.gov <br />(916) 603-6705 <br />1. Confidentiality: Grantee will maintain as confidential any material it receives or <br />produces that is marked Confidential or is inherently confidential or is protected <br />by privilege. Grantee agrees to alert the State Library to this status in advance, <br />and State Library agrees to maintain this status in conformity with the Public <br />Records Act. <br />2. Contractor and Subcontractors: Nothing contained in this Agreement or <br />otherwise shall create any contractual relation between the State and any <br />contractor or subcontractors, and no contract or subcontract shall relieve the DRAFT