Item 14 - Appropriate Additional Construction Funding

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Award Contract to Vido Samarzich, Inc., for Santa Ana Boulevard and 5th Street Protected Bike Lanes Project December 17, 2019 Page 3 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total cost to deliver the project also requires construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $4,484,000. Construction Contract 3,776,881 Construction Administration, Inspection, and Testing 329,431 Contingencies 377,688 ESTIMATED CONSTRUCTION DELIVERY COST 4,484,000 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy C (Invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2016-097 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis (Exhibit 4), the estimated total construction delivery cost of the project is $4,484,000, which includes the construction contract, contract administration, inspection, testing, and project contingency. Approval of the requested Appropriation Adjustment will authorize the expense of $799,830 from the Traffic System Management, State Grants -Direct revenue account (No. 14817002-52025) and appropriate the same amount to the Active Transportation Program, Improvements Other Than Building expenditure account (No. 14817613-66220). The following table summarizes the funds budgeted to deliver construction of this project: Fiscal Year Accounting Unit- Fund Description Accounting Unit, Amount Account # Account Description APPROPRIATION ADJUSTMENT FY 2019-20 14817613-66220 Traffic System Active Transportation Dec. -June Proj. 17-6880) Management Grant Program, Improvements 799,830 Approved FY18-19 CIP Capital Grants Fund) Other Than Building CARRYOVER APPROPRIATION (Approved September 17, 2019) 20E-3