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1. Provide a detailed description of the product or service being requested. Use enough detail to clearly <br />describe it to someone not familiar with the product/service. Attach additional sheet if necessary. <br />Questica software application is used to populate personnel costs; provide various budget and <br />capital scenarios; SBRs; provides automated workflow and integrates with the financial system; <br />used to produce the budget book and CIP book. OpenBook feature allows for transparency to <br />residents.The public is able to search and view the City's check register. <br />2. What is the unique performance factor of the requested product that cannot be met by another vendor? <br />Questica is fully integrated with Lawson since 2018; Lawson serves as the City's ERP software <br />system; is fully integrated with Balancing Act; has a check register that allows the public to view all <br />payments completed by the City and is updated on a regular basis utilizing Lawson files/reports. <br />I. If sole source, state why the recommended vendor is the only one capable of providing the required <br />product/service. Provide comprehensive explanation of the research done and supporting documentation <br />which demonstrates the sole source nature of this request (e.g., attach a manufacturer's letter verifying <br />patented design and direct sale with no distributors). Include a list of other vendors contacted. <br />The costs and burden to shift the services to a new company is too great as the time and staff to <br />dedicate to this project will surpass any savings in a new system. User training will be required <br />and custom reports must be developed by the time the budget process formally commences in <br />January. There has been significant investment in using a variety of Questica features to <br />streamline multiple financial processes. <br />4. What is the name of the public agency whose request for proposal or competitive bidding process <br />substantially equivalent to the City's is being proposed in lieu of conducting your own? Attach copy. <br />If these questions do not apply to your request, attach a separate sheet with justification. <br />I CERTIFY that to the best of my knowledge, after having reviewed all pertinent information available tome <br />that all the above information is true, complete and accurate. <br />REQUESTOR'S NAME <br />Shannon McCarron <br />SIGNATURE <br />Shannon McCarron <br />DATE <br />DIVISION HEAD/MANAGER'S NAME <br />SIGNATURE <br />DATE <br />Alex Trinidad <br />Alexander Trinidad Dlgi,202 ,10.121 :55:42 der4inidatl <br />Da[e:2022.10.12 16;55:41-07'00' <br />EXECUTIVE DIRECTOR/DESIGNEE'S NAME <br />SIGN <br />DATE <br />Kathryn Downs <br />Purchasing Manager's Comments: <br />PI,IR ASIW AN E VAL <br />� <br />DATE <br />� a <br />CITY MANAGER'S APPROVAL <br />DATE <br />Rev 04-2019 Page 2 of 2 <br />