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Parks, Recreation, and Community Services <br />www.santa-ana.org/parks <br />Item # 20 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />October 18, 2022 <br />TOPIC: Agreement with Seaside Ice, LLC dba Ice-America <br />AGENDA TITLE: <br />Agreement with Seaside Ice, LLC, dba Ice-America, for a Seasonal Ice Rink and Related <br />Services (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Seaside Ice, LLC, dba Ice- <br />America, for a total amount not to exceed $707,062, which includes the base amount of <br />$646,462 and a contingency amount of $60,600, for a term beginning October 18, 2022 <br />and ending January 31, 2023, subject to non-substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana will host the second annual outdoor, family-friendly winter event in <br />the Civic Center for Santa Ana residents and the surrounding communities. The event <br />will feature an ice-skating rink, food, holiday décor, and seasonal activities to be open to <br />the public from December 8, 2022 through January 8, 2023. Seaside Ice, LLC, dba Ice- <br />America, will provide the installation and operation of a seasonal, portable ice rink and <br />additional related services, including all necessary equipment and labor, experienced ice <br />rink operations staffing, marketing, decorations, and lighting (Exhibit 1). Staff may use <br />existing City contracts for support services, such as security and cleaning, and will seek <br />City Council approval for those items in the future, as needed. Ice-America has provided <br />ice rink services since 2008 and is the exclusive distributor of the trademarked Ice-World <br />aluminum ice rink system in the U.S. and Canada. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds for this project are budgeted and available in the account below. Upon approval of <br />the agreement, $348,231 shall be made payable to Ice-America. This amount includes a <br />$50,000 deposit to secure ice rink services and $298,231, which is 50 percent of the <br />remaining base amount due. The outstanding balance of $298,231 shall be made payable <br />to Ice-America upon opening of the Winter Village event.