Item 11 - Approve an Appropriation Adjustment, Amend CIP, & Award Construction Contract for the Flower Street Bike Trail Renovation

Home Browse Search

EBS General Engineering, Inc. September 20, 2022 Page 3 Enhancements Phase II, Gas Tax Local Street Improvements FY 19/20, Residential street repairs, and Westminster Avenue between Harbor Boulevard and Fairview Street. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,386,728.65. Project Item Total Construction Contract $1,066,714.35 Construction Administration, Inspection, Testing $160,007.15 Contingencies $160,007.15 TOTAL CONSTRUCTION DELIVERY COST $1,386,728.65 Approval of this item will amend the FY 2022-23 Capital Improvement Program to include the Flower Street Bike Trail Renovation Project (Exhibit 5). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-126 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,386,728.65, which includes construction, contract administration, inspection, testing, and an authorized contingency. Funds for the existing budget associated with the project were appropriated in Fiscal Year 2021-22. However, due to the fact that the award of the contract has crossed into a new fiscal year, a request to carryover funds in the accounts below will be submitted as part of the Citywide carryover process. The Citywide carryover request is typically presented to the City Council in September or October after year-end balances of the prior year are available. In order to avoid delaying the project until September/October, staff are moving forward with the project and will expend funds in the accounts identified below with the understanding that approval of the carryover request will occur at a future date. Upon approval of the appropriation adjustment funding will be available in the amount of $497,925.15 from prior year fund balance in the Parks Acquisition and Development (District 3), Prior Year Carryforward revenue account (No. 31313002-52001) and