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<br /> <br /> Proposal for Grant Writing Services | Santa Ana Public Works Agency Page 20 <br />1. STATEMENT OF QUALIFICATIONS <br />F. SCHEDULE <br />TPA’s general process for completing a grant application will remain the same regardless of the size <br />and nature of the application. TPA will begin with a meeting with key Agency staff to review the grant <br />application requirements, project overview and background. TPA will then establish clear <br />accountabilities for Agency staff and TPA grant writers, including coordinating and conducting <br />stakeholder meetings, drafting grant narratives, soliciting feedback from staff, incorporating feedback <br />into a final application, drafting and securing letters of support and submitting a final grant application. <br />After submittal is completed, TPA will advocate on behalf of the Agency, including contacting elected <br />officials and drafting talking points for further advocacy. If successful, TPA will administer any post- <br />award compliance requirements. If unsuccessful, TPA will coordinate debrief meetings with funding <br />agencies to learn why the application was not funded and how to strengthen future application <br />submissions. <br /> <br />Below is a chart overviewing the timeline for which TPA will use to implement its strategic grant <br />identification and writing services on behalf of the District, including details on the involvement of <br />Agency staff: <br /> <br />Services Timeline Agency Staff Involvement <br />Conduct Detailed Orientation September 2022 Staff participation in orientation <br />Craft Strategic Funding Plan September-October 2022 Staff review of TPA proposed <br />funding plan <br />Implement Funding Strategy October 2022 – Contract <br />End No Involvement <br />Track Funding Opportunities October 2022 – Contract <br />End No Involvement <br />Establishment of Clear <br />Accountabilities <br />October 2022 – Contract <br />End <br />Coordination between TPA and <br />Staff <br />Grant Application <br />Development and Submittal <br />October 2022 – Contract <br />End <br />Staff to provide technical budget <br />and project timeline information to <br />TPA <br />Post-Grant Submittal <br />Advocacy <br />October 2022 – Contract <br />End No Involvement <br />Post-Grant Administration and <br />Compliance <br />October 2022 – Contract <br />End <br />Coordination between TPA and <br />Staff <br />Comprehensive Follow-Up on <br />All Unsuccessful Applications <br />October 2022 – Contract <br />End <br />Optional participation by staff on <br />any follow up conversations or <br />meetings on unsuccessful <br />applications <br />Update Strategic Funding <br />Plan November-January 2024 Staff review of plan updates <br />State Budget Earmark <br />Projects November-January 2024 Staff participation in selection of <br />projects <br />Federal Community Project <br />Funding (Earmarks) November-January 2024 Staff participation in selection of <br />projects <br />