Item 18 - Santa Anita Park Synthetic Turf Replacement

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3) Briefly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) will process the NJPA Members' purchase orders. Response • Client/ owner/ owner's representative makes contact with FieldTurf or Beynon Sports. • FieldTurf or Beynon Sports Representative (or authorized representative) sets up a site visit. • A FieldTurf/ Beynon Sports/ NJPA proposal is produced for review by the client/owner/owner's representative. • Proposal is reviewed and if changes or additions are needed, they are completed. • Once approved the client/ owner/ owner's representative sends FieldTurf a P.O. • A sales agreement, AIA contract or similar form of agreement is entered into (owner's choice if they want a contract at all or if they only want to issue a PO.) • Construction begins with progress payments throughout. • Construction is substantially complete and 100% of the contract price (including any retention) is acquired. • NJPA is remitted their fee for the project. • Project is closed. Outlined previously, Ross and Lesley bring more than five years of experience in billing and contracting, specific to the terms and conditions of each cooperative's means, methods and needs. They are proficient in dealing with the specific requirements of NJPA and adhere exactly to the reporting needs. They also have access to SysPro, MAS 90 and other advanced accounting systems with the ability to produce complex sales, accounting and operational reports, spreadsheets and other pertinent data. Any necessary specifics outlined in the terms and conditions of the Master Agreement regarding reporting would be satisfied above and beyond what is required. In addition, Ross and Lesley are backed by the efforts of Jennifer Hopper (Controller) and CFO Pedro Azevedo. FieldTurf USA, Inc.'s supplemental accounting team is well -versed in the day-to-day, monthly, quarterly and annual reporting requirements within the FieldTurf SmartBuy Cooperative Purchasing Division. FieldTurf has a strong record of over 4 years of submitting NJPA quarterly reports and remitting the admin fee to NJPA in a timely manner. As part of the Tarkett Group, FieldTurf USA, Inc. has the ability to produce a variety of reports including but not limited to: • Private client lists • Federal client lists • National Sales (annual) • Sales by Agency (co-op, city, state, school district, etc.) • Quarterly sales reports by region, state, product type, etc. • Annual Sales reports by region, state, product type, etc. • Outstanding billings