Item 18 - Amendment to Office Furniture, Installation, and Related Services Contract

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Finance and Management Services www.santa-ana.org/finance Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 21, 2022 TOPIC: Amendment to Office Furniture, Installation, and Related Services Contract AGENDA TITLE: Approve an Amendment to the Contracts for the Citywide Purchase of Office Furniture, Installation and Related Services by $4,250,000 and Include Quality Office Furnishings, Inc. to the List of Approved Vendors on Contract (Specification No. 19-114) (General and Non-General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute an amendment to increase the aggregate contract authority by $4,250,000 for various citywide furniture projects beginning June 21, 2022 and expiring upon completion of the identified projects, subject to non- substantive changes approved by the City Manager and City Attorney. These purchases have already been budgeted across multiple departments. 2. Authorize the City Manager to include Quality Office Furnishings, Inc. of Yorba Linda, CA to the established list of approved vendors on the aggregate contract listed below: Vendor Location Culver-Newlin Corona GM Business Interiors Riverside People Space Irvine Pivot Interiors Costa Mesa Quality Office Furnishings, Inc. Yorba Linda Yamada Enterprises Huntington Beach DISCUSSION The City of Santa Ana has recently embarked on a renovation initiative to rehabilitate multiple floors of City Hall and City Yard offices to stay up-to-date with state and federal compliance laws. To utilize the newly modernized space as efficiently as possible, high- quality, structurally sound, and compliant work environments will be essential for maximum staff productivity. Meeting this goal requires purchasing office furniture; items include desks, modular workstations, conference room tables, seating, storage cabinets