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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 34 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />June 21, 2022 <br />TOPIC: Workstation and Video Monitoring Upgrades <br />AGENDA TITLE <br />Approve Agreement with Western A/V & Security for Water Resources Workstation and <br />Video Monitoring Upgrades for a Total Amount not to Exceed $440,000 for up to a Five - <br />Year Term (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Western A/V & Security for <br />Water Resources workstation and video monitoring upgrades for a three-year period <br />beginning June 21, 2022 and expiring June 20, 2025, with provisions for one, two-year <br />renewal period exercisable by the City Manager and City Attorney, with an amount not to <br />exceed $440,000, which includes a contingency of $61,624.50, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's Water Resources Division oversees and maintains the daily <br />operations of the City's water and sanitary sewer systems. The water system is composed <br />of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, <br />10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating <br />stations, and seven connection points to Metropolitan Water District. The system has an <br />average daily demand of 30 million gallons from its roughly 45,000 service connections. <br />Control and monitoring of the water system is coordinated via the City's Supervisory <br />Control And Data Acquisition (SCADA) System. <br />The City of Santa Ana is seeking a firm for the procurement of video monitoring, server <br />hardware, and workstation equipment to be installed at the state-of-the-art Walnut <br />Pumping Station. The integration of these components will help establish an operations <br />center that focuses on control and monitoring of the City's critical water system facilities. <br />On March 8, 2022, the Public Works Agency issued Request for Proposals (RFP) 22-027 <br />for water resources workstation and video monitoring upgrades. The RFP was advertised <br />on the City's online bid management and publication system with bids due on April 07, <br />2022. System records indicate 60 vendors were notified and 16 vendors downloaded <br />